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PEO Guidelines

Posted: November 9, 2018 by Staff Writer

In addition to meeting standard Underwriting Guidelines, groups must provide the following:

 

Aetna

Guideline for staying with a PEO

(1) Letter from the PEO confirming that they do not offer coverage to the group.
(2) Copy of PEO contract.

If less than 6 enrolling employees, group must also provide at least 6 weeks of company-wide payroll to establish group eligibility.

Guideline for leaving a PEO

(1) Copy of the contract termination letter sent from the PEO to the employer verifying the cancellation of the leasing arrangement as well as the date.
(2) Copy of the most current quarterly wage report filed by the PEO or at least 1 month of current consecutive payroll.

 

Anthem BlueCross

Guideline for staying with a PEO

Groups that are currently with a PEO are not eligible for coverage.

Guideline for leaving a PEO

(1) Copy of PEO client invoice billed to the worksite business, which includes names of each employee previously leased to the worksite employer.
(2) Signed Conditions of Enrollment form.
(3) Company’s first 30 days complete payroll records within 45 days of the effective date.

 

Blue Shield of California

Guideline for staying with a PEO

Groups that are currently with a PEO are not eligible for coverage.

Guideline for leaving a PEO

(1) Copy of the letter sent from the PEO to the client business verifying the cancellation of the leasing arrangement will be required.
(2) If a copy of a payroll is submitted that separates the formerly leased employees by business location, the group will be considered a qualified group.

 

CaliforniaChoice

Guideline for staying with a PEO

(1) Sub-group’s home office must be located in California.
(2) Statement of Compliance portion of the Employer Application must be signed by an authorized representative of the sub-group, not a PEO representative.
(3) PEO sub-group Letter.
(4) Quarterly Wage & Tax Report (DE-9C) and payroll ledger including summary totals for the most current three months.
(5) Most recent PEO invoice matching payroll salary information.

Guideline for leaving a PEO

Groups leaving a PEO on the enrollment effective date must provide:

(1) Explanation from the employer with a description and date of the PEO split-off scenario.
(2) One week of payroll from the new payroll company with the balance for the month due within 30 days of the effective date.

Groups that left a PEO prior to the enrollment effective date must provide:

(1) Explanation from the employer with a description and date of the PEO split-off scenario.
(2) Payroll under the company (not the PEO) from start to current is required – must be at least one week.

For BOTH scenarios: If payroll is not equal to one month, group will be approved contingent on the remainder of payroll.

1-4 life groups will need at least 6 weeks of payroll for one common-law employee.

Health Net

Guideline for staying with a PEO

Employers are no longer required to leave PEOs.

A DE-9C or quarterly wage report from the PEO is required if the PEO provides them for its employer groups. If the PEO does not prepare a quarterly wage report for each employer, payroll from the PEO may be substituted. However, the quarterly wage report and/or payroll must demonstrate that the group meets the definition of a small employer and that the employees are eligible for coverage.

Guideline for leaving a PEO

(1) PEO termination letter.
(2) At least two weeks of acceptable payroll under the company name, not the PEO.
(3) Proof of prior coverage under PEO.

 

Kaiser Permanente

Guideline for staying with a PEO

(1) A copy of the group’s PEO payroll subgroup or 3 months of recent invoices showing PEO, subgroup name, and co-employed individuals.
(2) For start-up groups, a copy of the group’s PEO payroll subgroup or 4 weeks of recent invoices showing PEO, subgroup name, and co-employed individuals

Guideline for leaving a PEO

(1) A letter from the group stating that it will no longer be leasing employees from the PEO
(2) 6 weeks of payroll for leased employees from the PEO
(3) Business documentation is still required

 

MediExcel

Guideline for staying with a PEO

(1) A letter certifying the group has a PEO agreement which excludes healthcare benefits.
(2) DE9C or most recent payroll report.

Guideline for leaving a PEO

(1) A letter confirming the group’s termination from the PEO
(2) DE9C or most recent payroll report.

UnitedHealthcare

Guideline for staying with a PEO

PEO may not act as a “co-employer.”

Groups that use PEO payroll services alone are eligible.

Guideline for leaving a PEO

(1) Copy of the prior carrier bill from the PEO with employee census confirming prior coverage.
(2) Copy of the contract termination letter sent from the PEO to the employer that verifies the cancellation of the leasing arrangements as well as the cancellation date.
(3) At least two weeks of payroll from a legitimate payroll company issued in the name and Tax Identification Number of the individual employer group, not the PEO.

In the event of a DE-9C or payroll is unavailable, groups must provide the following:

(1) Copy of the six weeks of charge back invoices from the PEO to establish AB1672/SB125.
(2) Copy of the PEO Benefit Register or prior carrier bill.
(3) Letter from the company owner/officer stating the company has cancelled its contract with the PEO and the effective date of cancellation plus 30 days of payroll records for all employees.

The employer group must have offered the employees health insurance previously through the PEO.




 

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